Nativity Elementary Playground Renovation

NATIVITY PLAYGROUND RENOVATION WEBSITE

Committee Members:

Thanks to all that were able to make our second meeting of the Playground Renovation Committee. We continue to move forward with our plans to have the play station in place by the beginning of the 2008-09 school year. Please review the notes from our last meeting on Wednesday, May 7, below. Discussion outcomes from this committee meeting are in bold dark blue.

I would like to receive your personal "wish list" of playground play station equipment no later than Thursday, May 15. Please submit your list to me (item and page # from the catalogue distributed) by email - to leehoedl@yahoo.com.

Our next meeting is scheduled for Wednesday, May 28 at 5:00 pm in the Nativity Library. I hope you are able to join us. Even if you are not able to join us for initial committee meetings, there will still be opportunities in the coming months to help out as a committee member, so please stay involved and informed by these emails.

Peace, Lee

Notes from 05.07.08 Committee Meeting

I. OPENING PRAYER

II. PLAN OF ACTION FOLLOW-UP

In preparation for the May 7 committee meeting, the following plan of action was developed.

1. For student input into the playstation design process, Cindy Hutchins will be working with the 4th grade teachers and classes. There will be a short discussion with each of the 4th grade classes as to the particular elements they enjoy in a playstation. This information will be considered into the committee's final design of the playstation. Lee Hoedl will help facilitate the classroom discussion.

Follow-Up: The classroom surveying was not able to occur on Tuesday, May 6, due to conflicting schedules. Lee and Cindy will attempt a similar plan of action for Tuesday, May 13, with the 4th grade classes.

Further Committee Actions: (1) Cindy Hutchins will work with the 4th grade teachers to see if there is a new time for Lee Hoedl to survey these two classes. (2) As well, Rita Visser will meet with the kindergarten class to survey their preferences in the coming week(s). (3) Lee Hoedl will draft up a playground renovation newsletter to go out to Nativity families in late May/early June.

2. Lee Hoedl will contact Kyle Edgerton and Todd Mickelson to indentify any FCSN process for potential grant writing by the committee.

Follow-Up: Todd Mickelson has informed Lee that the following process should occur if grant writing occurs within the committee: "We complete Grant Writing in the Development Office and most of the Grants have their own format. Due to the fact that Grant requests will be made on behalf of the FCSN (Tax ID & 501(c)3 status) and that we may be approaching them for other needs, I would like to approve all organizations to be solicited as well as the final grant request prior to submittal."

Further Commitee Actions: (1) Gretchen Noah and Margit Schmelka will work with Todd Mickelson in processing any appropriate grants for the play station equipment, based on the procedures outlined above. (2) Independent fundraising efforts (like the "On With the Show") will be further investigated by Gretchen and Margit for committee discussion.

3. Committee members will review the provided catalogue of playstation equipment and begin developing their personal "wish list" to share at the May 7 committee meeting.

Further Committee Actions: Committee members' personal "wish list" of playground play station equipment are to be submitted to Lee no later than Thursday, May 15.

Please submit your list to Lee (item and page # from the catalogue distributed) by email - to leehoedl@yahoo.com.

Please also specify your color scheme preference (back inside cover of the catalogue displays the colors) for your play station equipment preferences.

III. PLAYGROUND SELECTION/INSTALLATION TIMELINE

The timeline for the playground selection and installation will be tentatively scheduled at the May 7 meeting, and will incorporate/address the following committee goals:

1. Design and location of the new playground playstation

2. Recruitment of Nativity community volunteers for playstation removal and installation

Further Committee Actions: Paul Kochmann and Neil Landstrom will begin "grapevine"ing to secure volunteers and equipment for the June removal of the present play station equipment.

3. Community celebration of the new playstation

4. Recruitment and identification of financial donors for the new playstation

Further Committee Actions: The following tentative timeline below was developed at the May 7 Committee Meeting. It is important to note that this timeline is highly fluid and will be altered as needed.

Thurs., May 15 - Committee "Wish Lists" to Lee Hoedl

Fri., May 16 - Overall Committee "Wish List" to Ken Follman

Thurs., June 5 - Committee Final Decision on Play Station Design and Placement

Mon., June 9 - Play Station Equipment Ordered from Dakota Fence

June 9 - July 1 - Present Play Station Equipment Removed

Mon, July 1 - Play Station Equipment Arrives

Mon.-Tues., July 14-15 - Play Station Assembly

Fri., Aug. 1 - Play Station Assembled (Flexible to Address Inclement Weather)

Aug. 1 - Aug. 20 - Wood Chipping and Base Completion

Mon., Aug. 18 - PTO Kick-Off

Thurs., Aug 21 - "Play Date and Tailgate" Celebration Cookout

Tues., Aug. 26 - Back to School Nite

Thurs., Aug. 28 - First Day of School

IV. DONATIONS PROCESSING PROCEDURE

Further Committee Actions: The committee agreed that personal donations can be sent to Lee Hoedl (6155 16th Street South, Fargo, ND 58104) over the summer months. Lee will work with Corrine Busek (PTO Treasurer) to set up a line item in the PTO budget for playground donations and deposits. Lee will update the present website to recognize those giving donations.

V. NEXT MEETING

The next committee meeting is scheduled for Wednesday, May 28at 5:00 pm in the Nativity Library.

Nativity Playground Renovation Website