Following the March committee meeting (03.22.10), the following items were discussed and decided upon:

Nativity PTO Board Proposal

A proposal overview will be submitted at the April Nativity PTO Board meeting for approval. Within this proposal, the Nativity Playground Renovation Committee will forward the following initiatives/requests for approval:

• Based on initial cost projections (see below), the Nativity Playground Renovation Committee supports and forwards the recommendation to approve a general Phase Two project expense that will not exceed a total cost of $45,000.

  ITEM	UNIT PRICE	SUBTOTAL
  SPORT COURT: 2400 sq. ft sport court with four basketball hoops
  Tiling (Self-installed)	$4.35/tile	$10,414.00
  4 Collegiate Hoops (60" backboard, 5X5 post)	$2045.00	$8180.00
  Sport Court Edging	$3.00/edge	$598.00
  Permanent Court Marking		Unknown
  Sand/Concrete Support		$12,300.00
  	SUBTOTAL	$31,492.00
  PLAYGROUND FINISH: Pea Rock, Cover, Chips		Unknown
  PLAY/FITNESS STATIONS: Preliminary Equipment Suggestions by Dakota Fence
  Suggested Play/Fitness Cluster Components		$7480.00
  Pea Rock, Ground Cover, Wood Chips		Unknown
  	SUBTOTAL	$7480.00
  	*TOTAL	$38,972.00
  * The difference between the overall projected total above and the proposed financial ceiling of $45,000 encompasses unknown additional expenses for a potential site supervisor and ground finishing for the fitness station and remaining playground area.

• The Nativity Playground Renovation Committee supports and forwards the following recommendations for securing services/materials for completion of Phase Two:
  • Play/Fitness Station - Dakota Fence
  • Playground Finish - Undecided
  • Sport Court Concrete Base - Undecided
  • Sport Court Basketball Hoops - Dakota Fence
  • Sport Court Tiling and Detail - Deckmasters

• The Nativity Playground Renovation Committee supports and fowards the following recommendation for the design of the additional play/fitness station:

• The Nativity Playground Renovation Committee supports and forwards the following timeline for approval for completion of Phase Two:

  TIMELINE		INITIATIVE
  April		Playground Renovation Committee Meeting - Objective: Final decision and ordering of playground/fitness equipment
  May		Playground Renovation Committee Meeting - Objective: Promotion of summer playground installation and volunteer recruitment; final ordering of sport court tiling and materials
  Late May		Deadline for Ordering Sport Court Tiling and Materials
  Mid-June		Preparation of Phase II playground installation (i.e. removal of unncessary/outdated materials)
  Late June		Play/Fitness Equipment Installation and Wood Chip Base
  Early July		Installation of Sport Court Cement Base (Medium Broom Finish)
  Mid-July (15-16)		Installation of Sport Court

• Following approval of the forwarded updated proposal by the Nativity PTO Board, the Nativity Playground Renovation Committee will work to realize the general goals 2-7 stated on pages 3-4 of the original proposal (09.14.09), Nativity Playground Renovation Phase II Proposal:

2. Upon approval of a final design by the Nativity PTO Board and the ability of Sports Court of Fargo (Deckmaster) and Dakota Fence to work within the given timeline, the Committee will work to complete installation of the new playground play station by the beginning of the 2010-2011 academic year;
3. Involve the Nativity community for the remainder of the academic year and through the summer of 2010 so as to secure volunteers for the installation phase of the new playground area, so as to reduce overall labor costs;
4. Develop a communal celebration so as to unveil the new playground area to the Nativity community at the beginning of the 2010-2011 academic year;
5. Due to the initiation of a potential Phase II process of the Nativity playground renovation, the remaining balance of the current FCSN loan be paid in full no later than the end of September 2009. - COMPLETED
6. A new proposed FCSN repayment plan (based on a $45,000 loan amount) be developed between the FCSN Superintendent, Nativity School Principal, Nativity PTO President and Treasurers and Nativity Playground Renovation Committee Chair. This repayment plan would go into effect on May 1st of the year following the completion of Phase II installation and be paid in full by May 31, 2015.
7. It is proposed that the Playground Renovation Committee and the Nativity PTO work with the FCSN Development Staff in the identification of potential donor(s) toward a smaller portion of the Phase II process, as well as identifying and securing potential donors for materials such as concrete, pea rock, wood chips, etc. needed to complete the Phase II process.

QUESTIONS, CONCERNS, INQUIRIES

Should anyone in the Nativity community have questions, concerns or inquiries into the Phase II project or updated proposal, please contact Lee Hoedl at leehoedl@yahoo.com or at 701.306.1266.